Payment processing solutions built to work with your ERP system

Simplified payment processes that help get you paid faster.

Heartland is a registered ISO of Wells Fargo Bank, N.A., Concord, CA, and The Bancorp Bank, Philadelphia, PA.
Heartland Payroll Solutions, Inc. NMLS# 1799654

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Take payments and connect your data with the ERP you already use

With Heartland, you can automate the payment workflow across all platforms with the ERP you already use

From one-time to recurring payments - we drive simplicity and ease for you and your customers.

With us handling the administrative details, you can dedicate time to growing your business

PayFabric integrates directly into your existing ERP system, allowing you to easily send invoices, process payments and automate your reconciliation.

Encourage timely payments and improve days sales outstanding (DSO) averages with flexible payment methods and self-service payment options.

Increase on-time payments

Reconcile payments without lifting a finger

Chase payments that are outstanding

Rather than being another disconnected tool, PayFabric integrates directly into popular ERP systems. Making it easier to follow up on payments that are outstanding and better understand your current cash flow.

Customers pay on time when they have a better bill paying experience

1. Deliver invoices

Send invoices instantly via email or have them uploaded to a self-service customer portal for faster payments.

3. Accept payments

Make it easier for customers to pay online or schedule automatic payments.

2. Issue reminders

Schedule automatic alerts for customers’ upcoming payments and issue past-due notifications.

4. Send confirmations

Free up your team to be productive with automatic payment receipts sent as soon as payments are approved.

5. Apply payments

Rest easy (or focus on the next task on your to-do list) knowing invoices are automatically marked as paid and customers are happy.

This isn't our first rodeo, we know exactly what accounting teams need

3,000

$72B

70M+

organizations benefitted

completed transactions

processed - and counting

Automating accounts receivable has never been easier

Make on-time payments and customer satisfaction the norm. Our user-friendly B2B payments solution makes it easy to automate invoicing and manage payment acceptance all in one place.

Invoicing

Leverage electronic invoicing with an AR automation solution that creates accurate, easy-to-access invoices or pulls them directly from your existing ERP. When you sign your customers up for a subscription path, they receive recurring invoices without you lifting a finger.

Payments

Accept multiple payment options, including credit cards, debit cards, digital wallets and ACH/eChecks.

Offset your credit card processing costs with our stress-free surcharge program, plus reduce your chargeback and fraud risk with interchange optimization via Level 2 and Level 3 card data transactions.

Collections

Manage the entire invoicing and payment acceptance process from a single system. Keep a healthy cash flow and enhance the customer experience with:

Upcoming and past-due payment reminders

Automatic and scheduled payments

Quick and easy payment request links

From invoice to confirmation, we automate the entire process

Wallet management

Automatic invoice and payment reminders

Payment links

Eliminate hassle by storing customers’ payment information safely on file for future processing.

Send automatic notifications when invoices are ready and payments are due.

Send customers payment requests via one-time payment links for quick, easy processing.

Recurring payments

Prevent late payments and maximize convenience with scheduled, automatic payments.

Subscription billing

Make recurring services a breeze with automated invoicing and payment plans.

Self-service customer portal

Offer customers the ability to view and pay outstanding invoices through a secure online portal.

Customers from every industry trust PayFabric to automate accounting tasks

Healthcare

Education

Food & beverage

Wholesale & distribution

Industrial supplies

Manufacturing

Services

Construction

Safely store data

Protect customer credit card and banking information via built-in encryption and tokenization. Sensitive data is stored in the PCI compliant cloud - not on your
servers.

Maintain audit trails

Keep detailed records of all invoices and payment activities that are easily accessible for auditing or reconciliation needs.

Prevent costly data discrepancies

Use cloud-based transaction processing that automatically syncs with your ERP, so you can rely on unified data regardless of where or how the payment was made.

We help customers stay audit ready 24/7 by maintaining audit trails

We personally answer every call to ensure you get the support you need

We know how important it is to talk with a real person who understands your business. That’s tech with a human touch. Our US-based support team is always available to take your call 24/7. We’re rooting for you, and our anytime service is no exception.

Don't just take our word for it

As a financial professional with 26 years of experience, I am always interested in finding ways to use my time more efficiently. PayFabric is substantially faster than the AR process I was previously using. This is huge because I process payments for over 200 Universal-Unilink members.

Pam Bedford
Accounting

What is accounts receivable automation?

Accounts receivable automation replaces time-consuming manual processes so your AR team can focus on high-value work that benefits the future of your business. AR automation reduces the time, labor and costs of the payment collection process and speeds up your organization’s
credit-to-cash cycle.

Will Heartland’s AR software be able to support my growing business?

Accounts receivable automation is designed to help you spend less time on manual tasks so you can grow and prioritize the financial health of your business — and you can count on
Heartland to scale with you.

What are the primary functions of accounts receivable automation software?

Accounts receivable automation technology falls into four general categories:

What reporting and analytics capabilities do I get?

You'll have access to core business reports, including daily summaries of payments by day, location (including online) and station. You can access real-time sales, inventory and customer dashboards and run, save and analyze custom reports with pivot tables.

Got a question?

What are the benefits of AR Automation?

Businesses that embrace the capabilities of AR automation software help prevent fraud, increase customer satisfaction and streamline clunky processes.

Manual labor stunts business growth. AR automation minimizes errors, cuts costs and accelerates payments so you can transform your bottom line with a lot less effort.

How do I choose the right AR solution?

When selecting the right accounting automation solution for your business, consider:

Invoicing
Payments
Reconciliation
AR collections

Together, these functionalities help business owners make informed business decisions, improve productivity, create a more efficient receivable process and encourage on-time
payments.

Researching the features and benefits of various accounts receivable solutions and comparing them to your current (and future) AR needs
Taking demos of the solution that aligns with your business goals
Confirming that the accounts receivable software can seamlessly integrate with your existing software ecosystem

Additionally, the AR solution you pick should offer an intuitive interface, robust technical support and smooth implementation — plus it should be able to accommodate future growth.

How do accounts receivable solutions integrate with existing accounting software or
financial systems?

We offer two ways to upgrade your accounts receivable processes: standalone or integration with your ERP. When AR automation solutions integrate with an existing ERP, payments are communicated to the ERP to close open invoices, complete reconciliation, accurately project
cash flow and more.

Ready for a more simplified accounting system?

ERPs can be powerful tools, but in many cases, you need more — whether it’s more functionality, connectivity or versatility. That’s where we come in.

B2B payment software that automates annoying accounting tasks

PayFabric integrates directly into your accounting system to make life easier

Do you use one of these ERPs? In that case, we've got you covered.

Integrate payments with your ERP system

Eliminate double data entry

Improve reconciliation and real-time reporting

Want to see PayFabric in action?

Integrate directly into your ERP solution

Add payment gateways to every invoice

Automatically reconcile every payment

Watch demo >

Overcome business challenges with PayFabric

PayFrabic easily integrates with your existing ERP system, making setup a breeze. Remove the stress from sending invoices, processing payments, and automating reconciliation.

Make it simple for your customers to pay you by adding payment options to their invoices. Increase on-time payments and stop to having to chase overdue invoices.

Unlock automated reconciliation with PayFabric and get instant visibility on invoice status. You'll know exactly which invoices have been paid and which haven't at the click of a button.